In the system Numiron invoicing is quick and easy.
Just follow a few steps below. 

1. Where you can find the issued invoices 

In the main menu, click on Invoicing and select the section Invoices issued. 

2. Create a new invoice 

Click the button on the top right New invoice. This will open a form where you fill in all the necessary details. 

3. Basic invoice details 

Numerical series: Choose from the default rows via the arrow or click on the pen icon and enter the number manually.  

Subscriber: Enter company ID, company name or select the customer from the list. Click on the arrow below the name to verify their details and add an email. 

We invoice you... : Add your own introductory text to be displayed in the PDF invoice. The default text is "We invoice you...". 

Date of issue, delivery and due date: Select the desired dates. 

IBAN: The system will automatically add the bank account you have saved. You can change it or add a new one.

Variable symbol: To be pre-filled by invoice number. You can modify it if necessary. 

4. Other optional data 

Click on More options and fill in: 

• constant symbol, 
• order number, 
• form of payment, 
• method of delivery, 
• the language of the invoice, 
• a note on the invoice, 
• menu, 
• adding the address, 
• an attachment (e.g. a delivery note).

5. Invoice items 

For each item, click on Add row and fill in: 

• Description,
• Price, 
• VAT rate, 
• quantity and unit, 
• discount (%).  
• optionally you can add: centre, activity, contract, type of delivery - this data is used in reports and charts. 

6. Pairing with another document (optional) 

If the invoice is linked to another document (e.g. an advance invoice), click on Pair. 

Pairing mode appears - select the document and click plus for pairing. 

7. Completion and dispatch 

When you have everything filled in, click on: 

Create - saves the invoice in the system. 

Create and send - saves the invoice and also sends it by e-mail (if the customer's e-mail is specified). 

The advance invoice is used to receive payment before delivery of the goods or services. 
In the system Numiron you can create it quickly and easily. Just follow the steps below. 

1. Where to find advance invoices 

In the main menu, click on Invoicing and select the section Advance invoices.  

2. Create a new advance invoice 

Click the button on the top right New advance invoice. This will open a form for you to fill in your details. 

3. Basic data 

Numerical series: Choose from the default rows via the arrow or click on the pen icon and enter the number manually by clicking on the Pen. 

Subscriber: Enter company ID, company name or select the customer from the list. Click on the arrow below the name to verify their details and add an email. 

We are sending you an advance invoice for... - fill in the text that appears in the PDF header.

Date of issue 

Maturity to - pre-populated according to settings, manually editable. 

IBAN: The system will automatically add the bank account you have saved. You can change it or add a new one. 

Variable symbol: To be pre-filled by invoice number. You can modify it if necessary.  

4. Other optional data 

Click on More options and fill in: 

• constant symbol, 
• order number, 
• form of payment, 
• method of delivery, 
• the language of the invoice, 
• a note on the invoice, 
• menu (currency), 
• adding the address. 

5. Invoice items 

For each item, click on Add row and fill in: 

• Description,
• Price, 
• VAT rate, 
• quantity and unit, 
• discount (%),
• you can optionally add: centre, activity, contract, type of delivery.   

6. Completion and dispatch 

When you have everything filled in, click on: 

Create - saves the advance invoice in the system. 

Create and send - saves the advance invoice and sends it by e-mail at the same time.  

The quotation is an important step in communicating with the customer before the order is placed. 
V Numiron you can create it quickly, clearly and exactly according to your needs. 

1. Where to find quotes 

In the main menu, click on Invoicing and select the section Price offers.  

2. Creating a new quotation 

At the top right of the screen, click on New price offer. 

3. Basic data 

Numerical series: Choose from the default rows via the arrow or click on the pen icon and enter the number manually by clicking on the Pen. 

Subscriber: Enter company ID, company name or select the customer from the list. Click on the arrow below the name to verify their details and add an email. 

We are sending you a quotation... - fill in the text that appears in the PDF header. 

4. Validity of the offer enter as follows:

• date of issue, 
• valid until - is calculated by default, but you can adjust it. 

5. Multiple options (optional) 

Click on More options and fill in: 

• method of delivery, 
• the language of the document, 
• Comment, 
• menu (currency), 
• adding the address. 

6. Items quotations 

For each item, click on Add row and fill in: 

• Description, 
• Price, 
• VAT rate, 
• quantity and unit, 
• discount (%), 
• optionally you can add: centre, activity, contract, delivery type.
   

7. Completion and dispatch 

When you have everything filled in, click on: 

Create - save the quotation in the system. 

Create and send - saves the quotation and sends it by e-mail at the same time. 

A tax receipt for payment received (DDkPP) records the payment received before the goods or services are delivered. In Numiron, you can issue it quickly and accurately by following the steps below.  

1. Where to find tax documents 

In the main menu, click on Invoicing and select Tax documents.  

2. Create a new tax document 

Press New DDkPP at the top right of the screen.  

3. Fill in the basic data 

Numerical series- select a preset or enter the document number manually by clicking onPen. 

Subscriber- enter the registration number or business name, or select from the saved clients; you can check the details via the arrow below the name. 

We send you a tax receipt for the payment received...- edit the text that appears in the PDF header. 

4. Set dates and payment details: 

• date of issuea,
• date of delivery,
• variable symbol - the system prefills it from the document number, editable manually.  

5. Multiple options (optional) 

Click on More options and fill in: 

• form of payment,
• method of delivery, 
• the language of the document, 
• Remark, 
• menu (currency), 
• delivery address. 

6. Add document items 

For each item, click on Add row and enter: 

• item description, 
• Price, 
• VAT rate, 
• quantity a Unit, 
• discount (%) (if relevant), 
• Optionally: Centre, Activities, Type of delivery - this data is displayed in graphs on Overview.

7. Pairing with another document (optional) 

When issuing an invoice, click onPairand select an existing advance invoice or other transaction. This will open the matching mode, you can match the tax document by clicking on the Plus. 

8. Complete and submit the document 

When you have everything filled in, pressCreate orCreate and sendto send the document by email. 

A credit note is a correction document for correcting errors in invoices (e.g. when returning goods or providing a discount). In Numiron you can quickly create it by following the steps below.  

1. Where to find credit notes 

In the main menu, click on Invoicing and select Credit notes. 

2. Start the form for a new credit note 

Press New credit note top right - opens the credit note editor. 

3. Basic data 

Numerical series - select a preset queue or enter the number manually by clicking on the Pen.  

Number of the document to be credited - enter the number of the original invoice for which you are creating a credit note. 

Subscriber - enter your registration number or business name, or select from the contact list; use the arrow below the name to check the details.  

We send you a credit note... - edit the text that appears in the PDF header. 

4. Validity: 

• date of issue, 
• date of delivery, 
• maturity to - pre-populated according to settings, manually editable, 
• variable symbol - the system pre-fills according to the credit note number, you can edit it. 

5. Multiple options (optional) 

Click on More options and fill in: 

• form of payment, 
• credit note language, 
• Comment,
• menu (currency). 

6. Add credit note items 

For each entry, press Add row and fill in: 

• item description, 
• Price, 
• quantity, 
• unit, 
• discount (%) (if relevant), 
• Optionally: Centre, order, activity, type of delivery - this data is displayed in graphs on Overview. 

7. Pairing with invoice (optional) 

To link the credit note to the original invoice, use the button Pair and select the right invoice.  

8. Completion and dispatch 

When you have everything filled in, press Create, or Create and send to send the document by email.  

Warehouse records in Numiron allow you to keep track of the status of goods, materials and services. You can easily create and manage items and then use them directly for invoicing. 

1. Where can I find a warehouse in Numiron 

In the main menu, click on the agenda Warehouse.  

You will see a list of items in the warehouse 

2. Create a new item 

In the top right corner, click the green button New item 

Fill in the form with basic information: 

• the name of the item, 
• price without VAT,
• VAT rate, 
• unit of measure (e.g. piece, pack, metre, kilogram), 
• the type of item (goods, service or material). 

Optionally, you can also assign an item to a centre, contract or activity. 

If you want the item to be tracked in the warehouse as well, enable the option Stock records and enter the initial status. Once saved, the item will appear in your warehouse as a new stock card. 

After filling in the details, click on the green button Create to create an item.  

3. Use of stock items in invoicing 

When issuing an invoice, you can select an item directly from the warehouse. 

Just click on the arrow icon next to the item row and search for the corresponding tab in the displayed dialog. 

Numiron will automatically add its description, price and VAT rate. You just enter the quantity and after the invoice is issued, the stock of the item is automatically reduced. 

If you invoice the same clients repeatedly (e.g. monthly for services or rent), the Regular invoices Numiron automates the entire process.  

1. Where to find regular invoices 

In the main menu, click on Invoicing and select the section Regular invoices.  

💡 Tip: 
You can also set up a regular invoice from an invoice already issued - select a specific invoice in the list and click Regular VFA. 
The system automatically loads the data and you just fill in the details. 

2. Create a new regular invoice 

Click the button on the top right New regular invoice. 
The prescription editor opens.  

3. Basic data of the regulation 

Numerical series: Select a preset queue. 
 

Prescription identifier: Internal name for ease of reference (e.g. „Office rental“). 

Subscriber: Enter your company ID, company name, or select from contacts by clicking on the arrow on the right.  

We are sending you an invoice for the period MM/YYYY... : fill in the text that appears in the PDF header. 

4. Repetition (recurrence) setting 

Here you set how often the invoice should be automatically generated: 

• day of issue: e.g. every 1st day of the month, 
• maturity period: number of days for payment from issue,
• interval: monthly, quarterly, annually, etc.,
• number of documents: how many invoices to issue in total (or leave blank for unlimited invoices). 

5. Payment details 

IBAN: It is automatically loaded from your accounts - you can edit or add manually. 

Variable symbol: Pre-populates according to invoice numbering but is editable. 

6. Multiple options (optional) 

Click on More options and fill in the other data: 

• constant symbol, 
• order number, 
• form of payment, 
• method of delivery, 
• the language of the invoice, 
• Comment, 
• Price, 
• adding the address.

7. Invoice items 

For each item, click on Add row and fill in: 

• Description, 
• price (including VAT), 
• quantity,
• unit, 
• discount (%) (if applicable),
• optionally: centre, contract, activity, type of delivery - displayed in graphs on Overview. 

8. Prescription activation 

Once you have filled in all the details, click on Create. The system will automatically start issuing and sending invoices based on the set schedule. If you have also entered an email address, a wedgeable option will also appear Automatically send by email.  

Pairing documents will ensure you have visibility into payments, proper accounting and automation if you have a linked bank.

Numiron offers several document pairing options. 

Automatic matching of transactions with documents 

 How automatic transaction matching works: 

After pairing your bank account with Numiron transactions will be automatically matched to documents based on amount, IBAN and variable symbol. 
 

To authorise your bank, simply go to Settings in the Bank section. You can also find the detailed procedure in this manual.

️Manual pairing from the list 

Documents can also be paired directly with other documents. 

1. How do I pair a document with another existing document. 

In the document list, click the yellow button next to the document amount to open the document matching mode.  

In pairing mode, choose which document you want to pair the document with and click on +, which is located on the left side of the document record. 

You can also filter documents by amount and date by clicking on the icon funnel. When matching, the default filter is on the exact amount of the document, you can cancel this filter by clicking on x in the filter box. 

2. How do I pair a document directly when creating it 

When creating a document, there is a button at the bottom under the list of items Pair. After filling in the details in the document and clicking on the button Pair, you'll see the pairing mode. 

In pairing mode, choose which document you want to pair the document with and click on +, which is located on the left side of the document record. 

You can also filter documents by amount and date by clicking on the icon funnel. When matching, the default filter is on the exact amount of the document, you can cancel this filter by clicking on x in the filter box.